Town Hall Community Room Rental Application

2. The Town of Indian Trail has three community rooms available for rent at Town Hall. Prices vary for residents and nonresidents. Fill out the form below, and you will be contacted by a member of our staff with more information. Costs are as follows:

   The Town of Indian Trail has three community rooms available for rent at Town Hall. Prices vary for residents and nonresidents. Fill out the form below, and you will be contacted by a member of our staff with more information. Costs are as follows:

4. Small Room

   Resident - Hourly ($15) ---- 8-hour full day ($90)

   Resident - Hourly ($15) ---- 8-hour full day ($90)

6. Non-Resident - Hourly ($25) ---- 8-hour full day ($125)

   Non-Resident - Hourly ($25) ---- 8-hour full day ($125)

8. Cultural Arts Room

   Resident - Hourly ($25) ---- 8-hour full day ($150)

   Resident - Hourly ($25) ---- 8-hour full day ($150)

10. Non-Resident - Hourly ($35) ---- 8-hour full day ($210)

    Non-Resident - Hourly ($35) ---- 8-hour full day ($210)

12. Large Room

    Resident - Hourly ($50) ---- 8-hour full day ($300) ---- With Kitchen/Hour ($30)

    Resident - Hourly ($50) ---- 8-hour full day ($300) ---- With Kitchen/Hour ($30)

14. Non-Resident - Hourly ($100) ---- 8-hour full day ($500) ---- With Kitchen/Hour ($60)

    Non-Resident - Hourly ($100) ---- 8-hour full day ($500) ---- With Kitchen/Hour ($60)

16. Name of Event*

17. Date(s)*

18. Time Event Will Begin*

20. Type of Event*

    1. Meeting
    2. Conference
    3. Training
    4. Birthday Party
    5. Family Reunion
    6. Other

21. If other, please explain

23. Room Request Choice 1*

    1. Small Community Room (5-20 people)
    2. Cultural Arts Room (10-25 people)
    3. Large Community Room (25-60 people)

24. Do you wish to use the kitchen? (Additional fee will apply)

    1. Yes
    2. No

25. When will you be using the kitchen?

    Enter time range

26. Room Request Choice 2 (if first choice full)

    1. Small Community Room (5-20 people)
    2. Cultural Arts Room (10-25 people)
    3. Large Community Room (25-60 people)

28. Will you require use of the kitchen?

    1. Yes
    2. No

30. Set-up Date & Time*
    Set-up Date & Time

    Set-up Date & Time

31. Take Down Date & Time*
    Take Down Date & Time

    Take Down Date & Time

32. Estimated Attendance (participants & volunteers)*

34. Are you selling or serving alcoholic beverages?*

    1. Yes
    2. No

35. Are you serving food?*

    1. Yes
    2. No

36. Are you renting equipment?*

    1. Yes
    2. No

37. Will you be using amplified sound?*

    1. Yes
    2. No

39. Organization Name*

41. Name*

42. Email Address*

44. Secondary Contact Person

46. Address*

48. City*

49. State*

50. Zip Code*

51. Phone Number*

53. Please give a summary/purpose of your event (you can attach brochures, literature, etc...)*

54. Upload file

56. Please list other supplies or equipment needed

58. Please type your signature*

59. Date*
    Date

61. Submission of this form does not guarantee approval of the event. Failure to complete all sections of this form and meet all requirements may result in delay, limitations or cancellation of your event. Town of Indian Trail Parks & Recreation Department reserves the right to deny approval of special events that do not comply with Town of Indian Trail’s ordinances and/or policies. Amplified sound is not permitted during normal business hours.

    Submission of this form does not guarantee approval of the event. Failure to complete all sections of this form and meet all requirements may result in delay, limitations or cancellation of your event. Town of Indian Trail Parks & Recreation Department reserves the right to deny approval of special events that do not comply with Town of Indian Trail’s ordinances and/or policies. Amplified sound is not permitted during normal business hours.

Leave This Blank:


62. 1. Receive an email copy of this form.
63. Email address

    This field is not part of the form submission.

64. Submit

* indicates a required field