Form Center

2. 
3. 
4. 

6. The Town of Indian Trail has three community rooms available for rent at Town Hall. Requests must be made at least 3 weeks in advance from your rental date and payment must be submitted within one week of making a reservation. Prices vary for residents and nonresidents. Fill out the form below, and you will be contacted by a member of our staff with more information. If you would like to view a room, please submit the form below and email Stephanie at snc@indiantrail.org to schedule. Costs are as follows:

8. Small Room

   Resident - Hourly ($15) ---- 8-hour Full Day ($90)

   Non-Resident - Hourly ($25) ---- 8-hour Full Day ($125)

9. Medium Room

   Resident - Hourly ($25) ---- 8-hour Full Day ($150)

   Non-Resident - Hourly ($35) ---- 8-hour Full Day ($210)

10. Large Room

    Resident - Hourly ($50) ---- 8-Hour Full Day ($300) ---- With Kitchen ($30)

    Non-Resident - Hourly ($100) ---- 8-Hour Full Day ($500) ---- With Kitchen ($60)

12. Is this application for an organization or personal use?*
    -- Select One --OrganizationPersonal
13. Organization Name
15. First Name*
16. Last Name*
18. Email Address*
19. Phone Number*
21. Address*
23. City*
24. State*
25. Zip Code*
27. Name of Event*
29. Date(s)*
30. Alternate Dates

    Please provide alternate dates for your event in case the original date chosen is not available. 

31. Time Range You Are Requesting Access to the Room Including Setup and Cleanup (ex. 9am-5pm)*

    All rentals must take place between 8AM & 10PM.

    Full day rental pricing includes 8 hours total.

33. Type of Event*

    1. Meeting
    2. Conference
    3. Training
    4. Birthday Party
    5. Family Reunion
    6. Other
34. If other, please explain
36. Room Request Choice 1*

    1. Small Community Room (5-20 people)
    2. Medium Community Room (10-25 people)
    3. Large Community Room (25-60 people)
37. Do you wish to use the kitchen? (Large Community Room only. Additional fee will apply)*

    1. Yes
    2. No
39. Room Request Choice 2 (if first choice is unavailable)

    1. Small Community Room (5-20 people)
    2. Medium Community Room (10-25 people)
    3. Large Community Room (25-60 people)
40. Do you wish to use the kitchen? (Large Community Room only. Additional fee will apply)

    1. Yes
    2. No
42. Estimated Attendance*
43. Room Set up*

    1. Tables and Chairs
    2. Chairs Only
    3. Tables Only
    4. Open Space
45. Please note that alcohol and grills are not allowed on Town Hall property. Smoking is only allowed in designated outdoor areas.
47. Are you selling or serving alcoholic beverages? (Alcohol is NOT allowed on Town Hall Property)*

    1. Yes
    2. No
48. Are you serving food?*

    1. Yes
    2. No
49. Are you renting equipment?*

    1. Yes
    2. No
50. Will you be using amplified sound?*

    1. Yes
    2. No
52. Are you bringing your own decorations for your event?*

    1. Yes
    2. No

    Temporary table coverings/decorations are permitted but must cause no damage and must be removed at the end of the rental

53. If yes, please specify

    Examples include balloons, balloon arches, etc

55. Secondary Contact Phone Number
56. Secondary Contact Person
58. Please give a summary/purpose of your event (you can attach brochures, literature, etc...)*
59. Upload file
61. Please list other supplies or equipment needed
63. Please type your signature*
64. Date*
    Date
66. Submission of this form does not guarantee approval of the event. Failure to complete all sections of this form and meet all requirements may result in delay, limitations or cancellation of your event. Town of Indian Trail Parks & Recreation Department reserves the right to deny approval of special events that do not comply with Town of Indian Trail’s ordinances and/or policies. Amplified sound is not permitted during normal business hours.
Leave This Blank:


68. 1. Receive an email copy of this form.
69. Email address

    This field is not part of the form submission.

70. Submit

* indicates a required field